Organize

What Happens When You Hand Us a Banker's Box

Decades of paper records sit in storage rooms across every public agency in California. We pick them up, scan them, index them, and format for your cloud — searchable, compliant, and governed by your policies. Here is exactly how that happens.

Paper records become searchable digital records — without leaving your governance.

The Process

Five Steps. One Working System

What happens from the moment your records leave your office until they come back as searchable digital records.

Pickup
Your records leave your office under GPS-tracked chain of custody.
Preparation
Staples, bindings, and clips removed; pages prepared for high-volume scanning.
Scanning
300 DPI capture with automatic color detection, every page.
QC & Indexing
Every batch reviewed for image clarity and indexed by keyword.
Digital Delivery
Records formatted for your cloud platform, fully searchable and indexed.

Chain of Custody

Tracked, Start to Finish

Pickup

GPS-Tracked Transit

Scanning Facility

Every box is logged at pickup, GPS-tracked in transit, and signed in at our facility.

What We Have Done

Over Twenty-Five Years of Experience

0 Active Cloud Clients

Since 0 Building Cloud Records Services

Public agencies across California — school districts, county offices, statewide departments.

Archive scanning costs less than a photocopy — and less than a new file cabinet.

Scenarios

What Came Out of the File Room

What happens to the years of paper time cards we are required to keep?

They get scanned. A district told us its employee time cards had been on paper for decades, that cards were misplaced and lost in the shuffle, and that the cards had gone from hundreds to thousands. We converted their time cards and paper records into digital files, and built digital time cards inside the Microsoft apps they already owned. Watch the district describe the change.

We have years of paper purchase orders. How long does digitizing something like that actually take?

It depends on the volume. A public agency hit by an unexpected surge in demand told us the sheer volume of physical purchase orders was so labor intensive that payments to local contractors and businesses slipped through the cracks. We digitized all their previous documents in a matter of weeks, and we built the invoice approval path inside the Microsoft environment they already owned. Watch the agency describe where they started and where they landed.

Have a Storage Room Full of Boxes?

Every engagement begins with an assessment. We take the time to understand your environment and define the path forward, then provide a clear project quote your finance team can confidently budget for.

Request a Free Assessment